DocShot

Features

Built for the documents people actually fight over

Phase one focuses on the highest-leverage hygiene problems in Google Drive — and packages them so an individual can start immediately.

Metadata enrichment

  • Capture owners, dates, MIME types, and sharing signals from Drive
  • Derive cleaned titles and document types
  • Store structured metadata so future search and AI aren’t flying blind

Temporal & authority scoring

  • Compare modified, created, and activity-related timestamps
  • Flag files that disagree with newer near-duplicates
  • Surface docs that look current but aren’t the authoritative version

Exact + near-duplicates

  • Group identical binary files via content checksums
  • Cluster near-identical text documents (policies, proposals, handbooks)
  • Recommend a canonical version with an explainable ranking

Actionable report

  • Duplicate groups with keep / review guidance
  • Stale files that are still being viewed
  • Export-ready summary for managers and ops leads

Metadata enrichment

Clean titles, document types, owners, and dates — stored so search and future AI actually work.

Temporal authority

Compare modified, viewed, and shared signals to flag files that are no longer the source of truth.

Exact & near-duplicates

Catch identical copies and near-identical policies, proposals, and handbooks with a recommended keep.

Clear recommendations

Not just a list of problems — ranked suggestions for which version to keep and why.

Your Drive, your scope

Start on My Drive or shared folders you already access. No domain-wide install to try it.

Built for the next step

Enriched metadata becomes the foundation for team rollouts, governance, and cleaner knowledge systems.

The pipeline

Designed as a clear sequence so results stay explainable — not a black box dump of similar files.

  1. 01

    Connect

    Google OAuth — user consent, no Marketplace required to try.

  2. 02

    Enrich

    Metadata first: structure is the foundation for everything else.

  3. 03

    Score

    Stale and authority signals from time + content + peers.

  4. 04

    Cluster

    Exact and near-duplicate groups with keep recommendations.

  5. 05

    Report

    Dashboard + export you can show a manager the same day.

Scan your Drive in minutes

Exact duplicates, near-duplicates, stale flags, and keep recommendations — in one report.